Face au manque d’accès aux soins, ensemble, changeons la donne

Finance coordinator (F/M)

Chisinău, Moldova
postuler

Travailler avec Médecins du Monde

For more than 40 years, Médecins du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies. 

Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.  

MdM currently works in 30 countries across all continents where it focuses on 5 priority areas: emergency and crisis, sexual and reproductive health, harm reduction, migrants and displaced populations (health rights), health and environment. 

MdM-France recently conducted a fact-finding mission in the neighbouring countries of Ukraine to assess the needs of people displaced by the conflict.

MdM-F is starting operations in Moldova to support refugees for a better access to healthcare.

Description du poste

In the context of mission opening for the Ukraine emergency response, you will have the responsibility, for the Romania and Moldova missions, to support the recruitment of the finance teams within the intervention countries, to ensure the financial and administrative framework are in place and to provide technical support on:

  • financial organisation and compliance
  • coordination and representation
  • treasury & accounting
  • team management and capacity building
  • communication, reporting and capitalisation

The position is based in Chisinău with regular field visits in Moldova and in Romania.

Financial organization and compliance

  • Elaborate the annual budget of the mission (initial and revised)
  • Develop and implement the financial procedures and guidelines, in line with MdM policies and procedures, and in compliance with donors’ regulations
  • Prepare donor budgets (proposals) as agreed per the terms of contract
  • Provide technical support for monitoring overall budget consumption according to donors’ constraints and regularly update the budget follow-up tool monthly
  • Support the HR coordinator in gathering clear information on the tax laws to ensure MdM compliance with tax laws and if necessary, improve the procedures and rules if required
  • Ensure a harmonized financial organization and accurate documentation of all financial transactions within the missions

Coordination and representation

  • Contribute to grants review meetings, provide financial information to the coordination team to monitor projects budget plan for programs
  • Identify budget synergies between both countries of intervention
  • Organize BFF meetings with program and support teams
  • Ensure, when needed and by delegation of the general coordinator, the representation of MdM towards donors
  • Contribute to assessing potential local partnerships

Treasury and accounting

  • Advise on cash provision and safe management
  • Organize and supervise the compilation of the fund requests from each mission and submit it to the HQ
  • Ensure that payments are made in a timely and secure manner across all the country operations
  • Provide support to the administrative team for accounting, donor allocation and soft accountancy
  • Set up the money management protocols
  • Analytic check the monthly accountancy in coordination with HQ

Technical support and capacity building

  • Participate in the recruitment of the finance staff for both countries
  • Train the administrative team on the financial procedures and processes
  • Provide capacity building to the finance team to ensure full understanding of financial tools and processes
  • Develop and conduct finance trainings on specific topics to increase the team members’ capacities and knowledge

Communication, reporting and capitalisation

  • Implement processes guaranteeing smooth communication with HQ concerning financial and legal documents
  • Liaise with international NGOs Admin/Finance coordinators in-country and actively participate in interagency coordination meetings
  • Ccontribute to the monthly sit-rep and to all other reports by providing relevant data

Legal framework

  • Help with all formalities required by the local authorities
  • Supervise the preparation of contracts (rental contracts, service providers etc.)
  • Check on the existence, monitoring and archiving of all documents and contracts
  • Work with HQ and general coordination on registration processes in countries of intervention

Vos conditions d'emploi

Fixed-term contract

6 months

Employee

Starting date: as soon as possible
Position based in Chisinau with regular travel between Romania and Moldova
Gross monthly salary: 2 940 euros
Premium equal to one month salary paid in two instalments – minimum of 6 months seniority required
Expatriation bonus (10% gross salary per month)
Transportation cost, vaccines and visas covered
Guesthouse housing
22.5 RTT (recovery days) per year
5 weeks of paid leaves per year
Health insurance (60% covered by MdM and 40% by the employee)
Insurance (repatriation…)
Teleworking agreement for positions eligible to telework: 110 days/year (2.5 days teleworking on average per week) with a minimum of 1 day per week onsite
Given the current circumstances of Covid-19 pandemic, we are taking special measures to apply health protocols and hygiene measures to guarantee the safety of our staff.
Médecins du Monde promotes trainings and internal mobility

Votre profil

Diploma in finance, administration, or economy/business
Experience of 4 years minimum in a similar position
Experience in multi-donors budgets
Experience with MdM is an added value
Training and capacity-building experience
Ability to work under a minimum of supervision
Reactivity, anticipation, adaptability and capacity to take initiatives
Excellent knowledge of MS office pack (especially Excel)
Knowledge of Saga is an asset
Languages: English is mandatory (oral and written), knowledge of Romanian, Russian or French are an asset
You embrace the core values and support the proactive philosophy of Médecins du Monde.

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