Administrative manager (F/M)
Description du poste
For more than 40 years, Médecins du Monde (MdM), a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations here and abroad. It has continued to bear witness to obstacles that exist in accessing healthcare and has secured sustainable improvements in health-for-all policies.
Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.
MdM France currently works in 30 countries across all continents to facilitate access to healthcare through 6 political battles:
- Sexual and Reproductive Health Rights
- Migration, Exile, Human Rights and Health
- Harm Reduction
- Environment and Health
- Humanitarian Space
- Healthcare systems and rights
MdM in Yemen
Yemen remains one of the world’s most complex and severe humanitarian crises, driven by years of protracted conflict, economic collapse, climate-related shocks, political fragmentation, and persistent access constraints. An estimated 19.5 million people are in need of humanitarian assistance, including 11.5 million who require urgent, life-saving aid. The healthcare system is under immense strain, with approximately 15 million people lacking access to adequate medical services, compounded by widespread cholera outbreaks and systemic challenges across the health sector.
The operational context remains volatile, where localized tensions, service disruptions, and economic pressures, such as currency depreciation and delayed public sector salaries, contribute to periodic unrest and operational constraints.
MdM’s strategy in Yemen is structured around :
- Providing primary healthcare services, including OPD, vaccination, nutritional care, and sexual and reproductive health and rights in 3 directly supported health facilities.
- Ensuring a community-based approach to provide an equal access to healthcares.
About the role
In a context of strengthening our activities in Yemen, you will be specifically in charge of providing technical support to operational staff on the administrative, HR and financial management of the mission.
What you’ll do
Under the supervision of the field coordinator, you are responsible of the following :
Programming
- Ensure the proper allocation of the activities needs in accordance with MdM codification and budget allocation
HR management
- Manage all HR functions for national staff in Aden
- Supervise recruitment processes and facilitate the onboarding
- Ensure proper implementation of internal regulations, employment contracts, and HR procedures
- Draft and manage employment contracts and related administrative records
- Supervise payroll preparation, salary payments, income tax processing, and staff insurance follow-up
- Conduct annual performance appraisals
- Support conflict resolution by advising on HR regulations and legal frameworks
- Follow up on visas, coordination, and access permits for international staff
Administrative management
- Ensure proper implementation of MdM administrative procedures across the base
- Draft and review service contracts, lease agreements, MoUs, and consultancy contracts
- Monitor office and guesthouse lease agreements and ensure timely rent payments
- Coordinate with the logistics team on facility-related matters (maintenance, utilities, compliance)
- Monitor and manage administrative expenses (utilities, fuel consumption, staff mobile reimbursements)
- Track all administrative contracts and ensure timely renewal or termination
- Contribute to administrative audit preparation and compliance with local regulations
- Represent MdM before local authorities when requested by the field coordinator
Financial Management
- Oversee accounting and financial management of the Aden base
- Ensure timely monthly financial closing using SAGA software
- Manage bank accounts and petty cash
- Ensure all financial transactions are properly documented and translated where required
- Monitor budget utilization and prepare monthly budget follow-up reports
- Contribute to annual budget preparation and revisions
- Support donor financial reporting and audits (including MOH and external audits)
- Ensure compliance with partnership financial agreements and reimbursement procedures.
Reporting
- Submit the following reports in accordance with internal deadlines: monthly financial closing files, monthly fund request, staff contract follow-up report, permit and coordination follow-up report and administrative and financial supporting documentation
Representation and coordination
- Represent MdM before local authorities in Aden when delegated
- Maintain professional relationships with national and international stakeholders
Security and Compliance
- Ensure compliance with MdM security regulations
- Maintain confidentiality of sensitive HR and financial information
- Ensure adherence to internal regulations and Yemeni legal framework
Others
- Perform other additional duties on request of the medical manager and field coordinator
- If necessary, participate in emergency plans with the MdM France team
- Translate verbally and by written when necessary
- Perform any additional tasks assigned by the field coordinator within the scope of the position
Who you’ll work with
You will directly manage an administrative assistant, a finance assistant, a cook and two cleaners. You will closely work with coordinators (Field, support services, HR and Finance).
Vos conditions d'emploi
Employment conditions
Contract & status:
- Gross monthly salary: 3 069 €
- Fixed-term contract of 6 months starting second half of May 2026
- Trial period : 2 weeks
- Single posting
Work environment:
- Position based in Aden, Yemen
Benefits:
- 13th month salary (paid in 2 installments after 6 months of service)
- Expatriation allowance: 10% of gross monthly salary
- Coverage of travel (home – mission), visas, and vaccinations
- Guesthouse
- Health insurance (50% covered by MdM and 50% by the employee)
- Repatriation insurance
- MdM promotes training and internal mobility
Essentials:
- 5 weeks paid leave + 22.5 RTT days per year
- Strong commitment to inclusion and fighting all forms of discrimination
- More info: https://www.medecinsdumondeh.org/en/working-internationally/
Our commitment to diversity and inclusion
MdM is committed to the inclusion of people with disabilities and to fighting all forms of discrimination.
If you are officially recognized as a person with a disability and/or require workplace accommodations, please let us know.
Votre profil
You are the right match if you:
- Hold a bachelor’s degree in administration, finance, or related field
- Have minimum five years of experience with NGOs in HR, administration, or finance roles
- Are able to ensure strong supervision and demonstrated succesfull team management skills
- Have strong communication and coordination skills
- Have experience in working in complex security contexts, ideally in the Middle East
- Speak English fluently (oral and written), Arabic is highly appreciated, French is a plus
- Demonstrate high integrity, discretion, and ethical conduct when handling sensitive HR and financial information
This role may not suit you if you:
- don’t know how to implement HR good practices in a humanitarian volatile context
- don’t have at least two years experiience in financial monitoring and reporting of humanirian programs funded by institutional donors
- are not proficient using the Microsoft Office (Word, Excel, Power Point) and financial/accounting software
- are not aligned with MdM’s values
Recruitment process
If shortlisted, you will first meet with our HR team. Technical and managerial interviews, which may include practical case studies, will follow.
Please note: as part of our anti–money laundering and counter-terrorism policy, international background checks may be conducted. Data is processed confidentially and securely. More info: https://www.medecinsdumonde.org/en/working-internationally/
All successful candidates must provide a criminal record extract (B3).
Ready to apply?
We only need your CV and a cover letter.
If this role sounds like the right fit for you, apply now – we’d love to hear from you!
