Finance coordinator (F/M)
Job description
For more than 40 years, Médecins du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations here and abroad. It has continued to bear witness to obstacles that exist in accessing healthcare and has secured sustainable improvements in health-for-all policies.
Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.
MdM France currently works in 30 countries across all continents to facilitate access to healthcare through 6 political battles:
- Sexual and Reproductive Health Rights
- Migration, Exile, Human Rights and Health
- Harm Reduction
- Environment and Health
- Humanitarian Space
- Healthcare systems and rights
CONTEXT
MdM is active in North-East Nigeria since 2016 and opened a base in the North West in 2024. The program is implemented around the main following components:
- Access to primary health care (direct implementation and support to public services)
- Nutrition (severe acute nutrition)
- Gender based violence survivors’ treatment
- Mental health and psychological support
MdM has its coordination office in Abuja and 3 bases in Maiduguri, Damboa and Katsina. The team is composed of around 10 expatriates and 200 national staffs.
In the North East, MdM is transiting from direct implementation to health system strenghtening, running directly 2 clinics in Damboa and supporting 4 MoH clinics (2 in Maiduguri and 2 in Damboa). In the North West, a program has been implemented during the second semester of 2024, including a mobile clinic at Niger’s border and support to the MoH structures.
JOB DESCRPTION
Under the supervision of the general coordinator, you lead on enhancing financial and administration quality, accountability and learning systems of MdM interventions in Nigeria. You support the coordination team and field teams in strengthening financial monitoring and learning processes and tools.
Team under your direct supervision: a deputy finance coordinator, a finance manager and a finance assistant (national staff)
More specifically, your main responsibilities are the following:
Strategic financial planning, effective budget and financial management, partnership and capacity building
- Monitor overall budget consumption according to donors’ constraints and update regularly the budget follow-up
- Provide reliable information on budget consumption and forecast
- Be responsible for financial data’ management, coding tables and allocations, updating of the Excel tool so as to ensure its reliability and its comprehensiveness to be able to make costs analysis and help with decision
- Support the general coordinator on strategic direction of the country mission’s funding plan, operating budget and risks management
- Take initiatives to build or enhance sound financial management and streamline / rationalize operational spendings for cost accounting purposes
- Prepare, revise and maintain Country Mission Operating Budget and grant proposal budgets per assigned grant portfolio
- Prepare and revise grant budgets to support new proposals or realignments to ensure adequate coverage of country operating costs and headquarters costs
- Effect updating of grant pipelines and monthly projections per assigned grant portfolio and to propose and prepare budget revisions, as necessary
- Identify and analyse any discrepancy and suggest solutions
Treasury and accountancy
- Ensure the soft accountancy of all sites for both accounting & donor allocations
- Ensure and guarantee the cash provision and safe management across the different programs / bases
- Assess the needs for the projects for the coming months, compile fund requests from each department to monitor cash flow management and submit it to HQ in good time
- Ensure that payments are made in a timely and secure manner across all the country operations
- Update and implement the cash management protocols
- Coordinate the closure of monthly accountancy in coordination with HQ
- Ensure all bank transactions in line with internal policies and procedures
Audit, compliance and reporting
- Produce financial budget (proposal and reports) to donors based on the needs identified by the other departments
- Be responsible for the financial issues linked to partnerships; agreements writings, compliance and analyse of the documents provided by partners, reporting
- Be responsible for the compliance of all the accountancy’s documents, its scanning and archiving
- Provide all documents necessary for external and internal audits
- Prepare, organise, supervise and monitor audits at field level
- Ensure the tax payment in time according to rules and regulations
- Develop and/or revise and implement country mission-specific financial procedures and guidelines
- Ensure all MdM’s financial activities including payroll, income and other taxes are compliant with Nigerian laws
Team management
- Overall responsibility of the finance department including the HR sizing
- Supervise of the overall recruitment, training and performance appraisal of the finance department staffs
- Support and provide advice to the finance team and to other departments to ensure full understanding of their responsibilities regards finance management
Your conditions of employment
- Starting date: August 25, 2025
- 12-month contract (renewable)
- Gross monthly salary: €3,459
- Position based in Abuja, Nigeria (NOT a family position) with regular field visits
- Premium equal to one month salary paid in two instalments – minimum of 6 months seniority required
- Expatriation bonus (10% gross salary per month)
- Transportation cost, vaccines and visas covered
- Accomodation in guesthouse
- 22.5 recovery days per year
- 5 weeks of paid leaves per year
- Health insurance (50% covered by MdM and 50% by the employee)
- Insurance (repatriation…)
Médecins du Monde promotes trainings and internal mobility
As part of our measures to combat money laundering and financing of terrorism, any selected candidate may be subject to a background check on international sanctions lists (UN, the EU, France, the United States…). This information is handled confidentially and stored on a secure server. For more information on the processing of personal data throughout this process: http://bit.ly/3CSTDYO
TELEPHONE APPLICATIONS WILL NOT BE ACCEPTED
Médecins du Monde reserves the right to fill the vacancy before the closing date for applications.
MdM stands up for the integration of people living with disabilities and fights against discrimination.
Your profile
- Bachelor’s degree in business administration or related courses
- Significant professional experience (minimum two years) in an equivalent position, preferably in an international NGO with multi-donor budgets
- Previous experience as field administrative will be preferred (minimum two years ideally)
- Analyse significant discrepancies between forecasts and actual records, interpret them, contextualise them, identifying the causes and risks, warn
- Analyse and communicate accounting and budgetary information
- Capacity to optimise a financial package
- Ability to read, construct and analyse a budget and carry out budget monitoring
- Capacity building skills: capacity to create and lead a financial training session
- Knowledge in supply chain management is a plus
- Proven skills in team management in a multicultural working environment
- Excellent multi-tasking and organization skills
- Very strong proficiency in Excel,
- Knowledge in SAGA would be an asset
- Languages: fluent English mandatory (oral and written). Knowledge of the country languages such as Hausa or French would be an asset
- You embrace the core values and support the proactive philosophy of Médecins du Monde
