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Logistician - administrator (M/F)

Logistician - administrator (M/F)

Damboa
Nigeria

For more than 30 years, Médecins du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies.
Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.
MdM currently works in more than 45 countries across all continents where it focuses on 5 priority areas: emergency and crisis, sexual and reproductive health, harm reduction, migrants and displaced populations (health rights), health and environment.

Violence in the northeast of Nigeria has caused massive displacement and at the same time restricted movement. It has disrupted food supplies, seriously hindered access to basic services, and limited agricultural activities. Since February 2016, as humanitarian access is increasing, extreme food insecurity and malnutrition conditions have been revealed in Borno state.
As of 3rd August, 1.82 million people are estimated to be displaced within/from Borno state, from which 1.63 million actually stayed within the state. Most of them (more than 1.2m) are living in Maiduguri with the host community and others in formal and informal camps.
MdM has started since October 2016 an emergency response to this crisis, in the Borno state. In 2018, MdM strategy in Borno state focuses on improving access to:
1. Free comprehensive PHC services;
2. Quality nutrition treatment for malnourished children;
3. Mental health and psychosocial support;
4. Lifesaving medical care, holistic referral services for survivors of gender based violence.
MdM is currently implementing an emergency response program in Borno state. The program is implemented around the main components: improving access to primary health care, nutrition treatment (severe acute malnutrition), gender based violence survivors treatment, mental health and psychological support.
In 2018, MdM runs directly 4 clinics (3 in Maiduguri, 1 in Damboa) and supports 3 health facilities (1 in Mainok and 2 in Damboa).

Job description

Under the responsibility of the field coordinator, you are in charge of carrying out administrative, accounting, financial and logistics management of Damboa base. 

More specifically, your responsibilities are to:

1.Logistics
-Ensure procurement in the respect of the MdM procedures, guidelines and policies
-Follow the operational implementation of the stock and asset procedure
-Suggest and implement tailor-made trainings to key staff
-Supervise the log/admin team and provide guidance and technical support
-Provide regular reporting to the logistics coordinator upon solicitation, especially through standard monthly reporting tools
-Ensure the regular order for the compound and the maintenance of the base
-Supervise the team of guards and drivers
-Provide support in implementations of the water and sanitation (WASH) activities as well as the infection prevention and control (IPC)
-Follow up the vehicle rental framework contract
-Supervise the planning and execution of maintenance and repair work on mission vehicles
-Establish vehicle movement schedules
-Ensure that drivers are aware of their obligation to adhere to MdM safety rules and procedures
-Support the field coordinator in all aspects of security management
-Make sure that all communications means are in place and well used by the team
-Attend to security meetings on delegation of the field coordinator and network closely with logistics departments of other humanitarian actors
-Collect security reports and follow up

2.Administrative, human resources and finance
-Support the human resources coordinator in ensuring the proper application of HR policies and associated processes
-Ensure all staff files are up-to-date including the staff database
-Manage the filing, storage and security of documents
-Supervise all disbursements, payments at the base level (in respect of donors’ budgets) and ensure the security of funds and safety of staff
-Be responsible for the book keeping (accounting) of the base under the line management of finance coordinator
-Prepare and supervise the monthly closing, review and integrate the accounting before sending to the coordination
-Be responsible for the management of the base treasury and sending of cash forecast to country office on bi monthly bases
-Ensure the smooth transfer and security of funds
-Prepare and finalize the base fund forecast with field coordinator and program managers
-Update the budget follow up and forecast on monthly bases and conduct a meeting to share the results
-Participate and assist the finance coordinator in provision of data, preparation and timely submission of financial reports to donor/HQ

employment condition

Employee
Fixed-term contract
0
6 months

Starting date: December 2018

Salary: 2 500 euros gross monthly salary
Expatriation bonus (10% gross salary per month)
Transportation cost, vaccines and visas covered
22.5 RTT (recuperation days) per year
5 weeks of paid leaves per year
Health insurance (60% covered by MdM)
Insurance (repatriation…)

Médecins du Monde promotes trainings and internal mobility

Single posting

Profile

Diploma in logistics management, a degree in project management would be appreciated At least 2-3 years of professional experience in logistics, administrative, finance, and HR At least one previous experience with an I.NGO is required (with MdM is an asset) Experience in dealing with suppliers and following procurement procedures Essential working experience in developing countries and conflict/post conflict context Strong knowledge of Word, Excel, Powerpoint Excellent organisational skills Ability to prioritize and anticipate Ability to work under stressful situation Communicative person Able to work and live in specific security context Languages: English is mandatory (oral and written) You are committed to MdM’s values as an organisation and motivated by its non-statutory, NFP model.

Language

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lvl Anglais
Courant
0
0
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