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Logistics coordinator (M/F)

Logistics coordinator (M/F)

Maiduguri
Nigeria

For more than 30 years, Médecins du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies.
Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.
MdM currently works in more than 45 countries across all continents where it focuses on 5 priority areas: emergency and crisis, sexual and reproductive health, harm reduction, migrants and displaced populations (health rights), health and environment.

Violence in the northeast of the country has caused massive displacement and at the same time restricted movement. It has disrupted food supplies, seriously hindered access to basic services, and limited agricultural activities. Since February 2016, as humanitarian access is increasing, extreme food insecurity and malnutrition conditions have been revealed in Borno state.
As of 3rd August, 1.82 million people are estimated to be displaced within/from of Borno state, from which 1.63 million actually stayed within the state. Most of them (more than 1.2m) are living in Maiduguri with the host community and others in formal and informal camps.

MdM has started since October 2016 an emergency response to this crisis, in the Borno state. In 2018, MdM strategy in Borno state will focus on improving access to:

  1. Free comprehensive PHC services;
  2. Quality nutrition treatment for malnourished children;
  3. Mental health and psychosocial support;
  4. Lifesaving medical care, holistic referral services for survivors of gender based violence.

MdM is currently implementing an emergency response program in Borno state. The program is implemented around the main components: improving access to primary health care, nutrition treatment (severe acute malnutrition), gender based violence survivors’ treatment, mental health and psychological support.
In 2018, MdM runs directly 4 clinics (3 in Maiduguri, 1 in Damboa) and support 3 health facilities (1 in Mainok and 2 in Damboa). 

Job description

Under the direct responsibility of the general coordinator, you will lead the development of the country programme logistics strategy and ensure its timely implementation. You provide logistics guidance, advice and support to all programme and field sites and the logistics staff in those locations as necessary or as requested. You ensure that MdM’s policies, systems and guidelines are implemented, used and adhered to.

More specifically, your main responsibilities are to :

Logistics coordination

- Define and implement the logistic tools required to achieve the general objectives, in close collaboration with the general coordinator.
- Define and implement logistics process and ensures that everyone is trained and respecting these processes.
- Provide input on logistics matters to the coordination team for proposal and report writing.
- Ensure the good filling and follow-up of all the logistics tools for a good capitalization at mission level (Park state, purchase follow-up, donation follow-up…).
- Responsible for all communication related to logistic issues with the emergency unit logistic referent at HQ level.

Program activities

- Perform the role of technical adviser and take final responsibility for all logistical tasks of the mission.
- Responsible for the appropriate selection (in collaboration with the Referent Logistician in HQ), installation, use and maintenance of equipment across the following technical disciplines: Information Technology, Communications, Mechanics, Energy & Electricity, Cold Chain etc.
- Manage and supervise the rehabilitation of the health Centres (including waste management and infrastructure).
- Develop and maintain good network of contacts to facilitate emergency responses (customs, suppliers, other NGOs, etc.) and provide logistics support to any emergency responses as per needed.
- Support the medical team particularly on transportation: fleet management; contract with helicopters companies etc.

Procurement & Supply Chain

- Ensure the overall supply chain management for the response in country (international & local purchases).
- In coordination with the finance coordinator, be in charge of the implementation, follow up and respect of MdM Logistics procedures (purchase, communication, stock management, fleet management, park status).
- Ensure active monitoring of the purchasing process including overseeing local customs clearance of imports, until delivery of the goods and the official handover of items against signature of receipt.
- Ensure systems mitigate risks from corruption and insecurity.

Team management

- Responsible for the definition of the logistic department staff set up, and preparation of job description.
- Responsible for the line management of specified logistics staff in accordance with HR policies and procedures, including recruitment and performance management.
- Facilitate the communication within the logistics component of the team and between the different members of the team on logistics issues.
- Brief and debrief staff on logistical and technical aspects of the Mission.

Security

- Participate in development, review, implementation, diffusion and monitoring of MdM’s security measures in-country.
- Ensure security briefing regarding movements and means of communication to all expat and national staff joining the mission.
- Ensure the safety of offices, guesthouses.
- Monitor the security context and any deterioration in this that could affect operations and provide guidance to teams/sites as required.
- Compiling all security incidents in MdM area of intervention received from General Coordinator and fills the security incident follow up.

Representation

- Represent MdM with relevant external organisations and networks at national level and actively networking.
- Attend national Logistic or Security related external meetings (clusters, Humanitarian Forum sec meeting…) as per request by the General Coordinator (Monday and Thursday Logistic Cluster in ENCC).

employment condition

Employee
Fixed-term contract
0
9 to 12 months

Position to be filled end of August
Based in Maiduguri with regular movements to Damboa base

2 820 euros gross monthly salary on 13 months
Expatriation bonus (10% gross salary per month)
Transportation cost (home-work), vaccines and visas covered
22.5 RTT per year
5 weeks of paid leaves per year
Health insurance (60% covered by MdM)
Insurance (repatriation…)
Punctual teleworking agreement
Médecins du Monde promotes trainings and internal mobility

Single posting

Profile

Experience in working in challenging environment. Experience in fleet management; management of different means of transportation Ability to work in emergency, to set up a logistical base and build up an operation, Ability to work quickly, under pressure, and with short deadlines, Experience in managing a large team and work in an international team (diplomacy is compulsory, but strong management also), Technical skills in : Security, supply chain, stock, team management, IT. Negotiation skills. Good writing and communication skills Excellent Organizational skills Knowledge of the country or of the region and/or logistic in an health organisation are assets Flexibility, Reactivity, anticipation, adaptability Ability to communicate effectively with informants and contacts from widely-varied organizations and agencies Respectful, diplomatic and excellent behaviour. Languages: English mandatory (oral and written) and French a plus Excellent knowledge of Windows environment (word, excel) Driving licence You are committed to MdM’s values as an organisation and motivated by its non-statutory, NFP model.

Language

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lvl Anglais
Courant
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