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Administration coordinator for its emergency operations - Short-term missions (M/F)

Administration coordinator for its emergency operations - Short-term missions (M/F)

Worldwide
Worldwide

For more than 30 years, Médecins du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies. Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations. MdM currently works in 44 countries across all continents where it focuses on 4 priority areas: caring for the health of migrants and displaced persons, promoting sexual and reproductive health, combating HIV and reducing the harm and risks associated with drug use, crises and conflicts.

Emergency missions are managed by the International Operations Department (DOI in French acronym) based in Paris headquarters, in connection with actors in the field and associative actors.  The DOI is divided in 3 geographical units for long-term missions and 1 emergency unit. Emergency interventions are part of the priorities of MdM actions. MdM intervenes in emergency on crises, conflict and epidemic or natural disasters contexts, to face the needs of the affected populations.

In order to be reactive in the deployment of teams on the field, the emergency department manages flying coordinators who work on short or mid-term missions to ensure the implementation of emergency programs and to guarantee an efficient collaboration between headquarters teams and operational teams on the field.

 

Job description

Under the responsibility of the emergency unit manager, you will mainly work on short missions (1 to 4 months) in the field: exploratory missions, closure of projects, trainings. You will occasionally spend some time at headquarters to work on specific issues: development of tools, training preparation ect.

 In the field (80%) you will be responsible for:  

1. Needs assessment and emergency project designing missions

- Participation in exploratory missions and in intervention strategy definition

- Operational participation in the emergency field missions (opening phase…)

2. Planification and coordination of emergency projects missions

- Implementation of projects in their finance, human resources, administrative and legal components

- Local coordination and team management

- Elaboration of the financial parts of proposals and reports for donors

3. Technical support for missions on the finance, human resources, administrative and legal aspects

- Support on punctual needs: donors audits; development of procedures; assessment of implementation of finance, HR, administrative MdM’s policies and procedures …

4. Training and mentoring missions

- Capacity building or monitoring of administrators or administrative coordinators on missions

- Specific trainings on procedures

 

In headquarters (20%), you will be responsible for:

- Capitalisation, formalisation of tools

- Participation in the writing of missions reports (finance, HR, administrative, legal components)

- Technical support for desk officers for the development of emergency projects

employment condition

Employee
Indefinite-term contract
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Fixed term contract possible.

Single posting

Profile

You have a proven and solid experience in administrative coordination on the field in NGO, in emergency contexts You have an excellent command of accounting and budget management You have a demonstrated experience in team management You have excellent computer skills, and a good knowledge of SAGA is an added value You have a good written and spoken communication You have qualities of diplomacy, flexibility, organization and reactivity You are able to work under pressure, live in tense security context and do not have problems to travel frequently Languages English and/or French fluent is mandatory Spanish or Arabic are an asset You are committed to MdM’s values as an organisation and motivated by its non-statutory, NFP model.

Language

lvl Français
Courant
lvl Anglais
Courant
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